ERP solutions by Apparel Data Systems

ADS System 9001 Base Module may be all you ever need to run your business. Feature rich in all core aspects of your enterprise including Order Processing, Inventory Control, Allocation, Invoicing, Accounts Receivable, Accounts Payable and General Ledger, many of our customers have found this functionality more than sufficient to operate a small to mid-size company. As your business grows, our add-on modules and additional users may be added and fully incorporated into your system.

The Base Module is a "parameter" driven standard package. By turning on or off switches built into the system and utilizing the "user defined fields" available, you may customize System 9001 to meet your company's specific needs. Whether you need to track pre-production according to your own date driven schedule with exception reporting to alert you to delays, create lookup tables of your unique data or add simple reminders to your styles or orders, System 9001's open architecture enables you to take charge of your information processing. As the industry changes, Apparel Data Systems upgrades and enhances the standard package to improve functionality at low or no charge to our customers. Each year, Apparel Data Systems reinvests a significant amount of it's earnings into research and development to insure that System 9001 is proactive in offering new features and enhancements demanded by the apparel industry. .

Our key design criteria include:

A consistent user interface across all programs.

One step posting with full integration to all appropriate modules.

Open designs allow full access to all data elements for information analysis and report writing with every ODBC compliant program.

Drill downs allow you to see your detailed information from virtually every major inventory and customer screen.

Configurable software through user defined data fields.

SYSTEM-WIDE FEATURES:

Multi-company, multi-division, multi-season.
Internal email.
User note pad and date driven reminder file.
Security setup for each operator by company, module or by specific menu selections.
Flexible controls utilize master files, defaults & parameters setup.
System 9001 print spooler utility optionally stores reports for printing or viewing on screen.
Many reports and/or processes may be queued for overnight or repeated execution.
Selected reports & forms include a sketch of the item.
Extensive Customer Service menu provides instant access to all pertinent information from a single screen.
"On the fly" updates to tables from every screen.
System wide user definable text, table and date fields to replicate your business processes utilizing our open data base architecture.
Context sensitive help screens in many areas.
Well equipped classroom with professional instructors provide training in a building blocks approach.

Security, Master Files & Utilities

Security is controlled by password protected operator codes. An override password is provided for use by supervisory personnel.
User specified menu time-out interval to log out user when away from workstation.
Customize each user’s menu access to their functions so they see only what they need.
Ability to restrict a sales representative to inquiries for their accounts only.
Print spooler allows any report to be saved, printed and/or viewed on the screen.
Extensive master file set up defaults and parameters provides the flexibility to fine tune the package to fit your specific business needs while keeping it simple for your staff to use.
Many "user defined fields" are provided to effectively allow you to extend the package adding information and replicating the workflow that is important to your operation.

Sales Order Processing

Up to 27 sizes per style with additional "builds" for dimensions such as inseam, tailored clothing or bra/swimwear cups.
Sales order parameter driven master file with override by division and/or store to customize order entry to your company's needs.
Fast order entry with copy feature for easy entry of distribution of multi-store orders.
On-line sales and inventory availability during order entry including time phased stock and production status.
Automatic or manual bulk order "drawdowns" with group invoicing capabilities.
Global sales order header changes for every field in order master file including special instructions, user defined fields, EDI reference fields and text header.
Global sales order detail changes for substitution with or without notification (using the booked SKU for EDI transmissions and invoice print) while maintaining inventory integrity.
Global delivery change or cancellations.
Customer search by code, name, city and zip during order entry including alphanumeric search capability.
"Bill to", "ship to" and "consolidate to" maintained in customer master.
Flexible automatic credit checking & approval includes factor support and shadowing.
Four standard selling prices with off-price reporting.
Extensive reporting with emphasis on exception reports.
Full customer SKU cross reference with contract pricing overrides by customer and style.
Supports prepacks & assortments.
Standard forms for acknowledgments, pick tickets, shipping labels, invoices & credits.
Overrides by customer and style.
Flexible sales reporting by tax zone.
Gross profit reporting net of credits, special discounts and terms discounts.
Order header may include up to 999 user defined fields, 100 lines of free form text.
Free form text may also be included in order detail by line item.
Split commissions with override by division.
On line availability inquiries by drilling down during order entry.
Flexible automatic credit checking & and approval also includes factor support with shadowing of receivables.
Set up style, color, size on the fly during order entry with security.
Fast and flexible order status & history inquiries with detail draw down capabilities.
Powerful user defined add on fields on order header.
Ability to override shipping address for "one time "ship to".
Ability to enter free form text on the order header or detail.
999 user defined fields to customize sales order processing and reporting to your requirements.
Extremely powerful reporting capabilities including the ability to design your own reports.
Ability to write to spreadsheets, wordprocessors and contact management programs through ODBC.

Allocation

One of the most powerful features of System 9001 is the sales order allocation flexibility. Allocations may be performed in three ways, manual, automatic or using the latest enhancement to project allocations against future cuts. Rules tables may be saved to cover every possible scenario taking into consideration division, season, order date, start date, cancel date, minimum quantity, fill back-orders first, pro rate open orders, and dollar value. Additional filters by style, color dimension, group, category, license or material may be selected. In the latest release, "soft allocations" may be projected against work in process to give your customer information on expected ship dates.

Ability to assign priorities to customers, stores or orders.
Create and save flexible automatic allocation rules with ability to allocate against inventory or WIP
Ability to pre-allocate orders to a production order.
System wide defaults to automatically create pick tickets for stock items.
Ability to search, view and revise pick tickets before shipping.
Flexible programs to manually allocate orders by user defined search criteria.
Ability to produce shipping labels with detail information from pick ticket.
Fully integrated with the shipping manifesting module for creating advance ship notices.
Automatic pick summary reporting for bulk picks to allow warehouse staging of total pick quantities.
Allocation worksheets with ability to edit allocation.
Ability to create pack & hold pick tickets.
Powerful "soft allocation" ability which allows you to project actual ship dates against all open orders.
Flexible reporting capabilities including the ability to create your own reports.

Invoicing

Shipping support "triggers" by customer and/or ship-to store requirements, alerts operator based on over/under weight, cartons, quantity or value.
Flexible and fast invoicing capabilities from sales order, pick ticket, manifest, or direct.
Allows invoicing of non merchandise sales.
Supports terms and/or merchandise discounts
System allows any field, style, color, size or quantity to be changed during invoicing.
Easy back order or cancel backorder capabilities with ability to view order balances.
Automatic calculation of cartons, weight, freight charges, insurance and taxes.
Flexible sales by tax zone reporting
Strong gross profit reporting by customer and style net of credits, discounts and terms.
Royalty reporting for user defined periods and labels
Off price reporting
Ability to add user defined fields to the invoice header.
Ability to enter substitutions during invoicing, but have EDI and/or invoice print programs report originally booked SKU's
Daily and monthly factored and non factored invoice registers.
Powerful reporting capabilities with the ability to design your own reports.

Shipping Forms/Manifest/UCC128

Allows pick ticket consolidation to create a shipping manifest, capturing packing information (i.e. SKU's & weight for each carton).
Automatically assigns UCC128 id numbers to each carton during creation of manifests.
Automatically generates UCC 128 labels for all major retailers.
Includes support for Pick/Pack operations, as well as prepacks, solid packs, scaled packs, standard assortments, and "one-time" assortments.
Retailer recommended Pick/Pack processing works with UCC coded merchandise, allowing each item to be scanned during packing. Retailers have reviewed these programs and expressed that this is exactly what they’re looking for to deliver 100% accuracy. Allows Picking/Packing statistical reporting by employee.
Automatic generation of 856 ASN.
Produces shipping documents and forms including Manifest, Master Bill of Lading, Individual Bills of Lading, Packing Slips, Shipping Labels with UCC128 bar-code, VICS Bill of lading.
Includes auto-assignment & printing of UPS tracking & consignee billing labels.
Includes 'Fast Invoice from Manifest' process.
Includes a fast invoice from manifest program
Produces a 'Truckers' manifest and/or a UPS manifest.

Bookings & Sales Statistics

Extensive reporting on Bookings & Sales by Client, Styles, Reps, etc.
Powerful Daily Business Report for one-page snapshot top management reporting.
Projection compared to actual for Sales, Production & Gross Profit reporting.
All reports support Division & Season.
Powerful REFORM reporting that allows you to design your own reports using any booking or sales criteria by month, year, period to date, or comparative period analysis.
Salespersons Commission Statements.
Royalty Reporting by Designer Label code.

Customer Service Inquiries

Sales Orders, current or history, by customer or style.
Search for customer by code, name, city or zip code.
Shipment information by customer, style or invoice number
Finished Goods inventory and availability
Presents Order/ Customer overview with full "Drill-Down" features to provide all required details.
True multi-tasking to allow several screens open simultaneously for many tasks

Finished Goods Inventory Control & Purchasing

Maintain inventory by style/color dimension and size with ability to create up to 27 sizes per style.
Inventory transaction history by SKU.
Size Scales allow double sizes used by accessories, shoes, pants, men’s shirts and jackets.
Supports prepacks and assortments with the ability to automatically create offsetting inventory entries by SKU.
Stock taking system supports cycle counts, allows processing to continue while variances are reconciled.
Extensive time critical availability reporting with emphasis on exceptions.
Critical Status report analyzes orders, inventory and production/purchases by timeframe alerting staff to potential late shipping or missed cancellation date problems.
Supports Prepacks & Assortments.
Detailed Audit report of all inventory transactions, current and history.
Cash commitments reporting based on open P.O.'s.
Pre-production & design tracking and notification reports allow user defined P.O. header fields to be tracked based on expected date, completion date, status & responsible department.
Production requirements worksheet to determine raw material requirements based on customer orders and current availability of styles and materials.
Ability to create cost/spec sheets for import and/or domestic styles with flexible import cost defaults.
Cash commitment reporting based on production orders.
System supports multi-warehouse inventory and availability with time framed available to sell inquiries by warehouse with draw down capabilities to sales orders and production.

Accounts Receivable

On-line creation of credit/debit memos, chargebacks, misc. G/L distributions.
User defined codes to track and report on all types of debits and credits.
Detailed customer inquiry with free form text for credit/collection notes.
Complete collection information, with full drill down by item, including collection distribution by invoice, current and history.
Detailed & Summary aged receivable report.
Credit Control, Transaction Types & Open Charge back reports.
Factor Processing includes approvals, assignments, charge back and "shadow" receivables.
Standard form for printing Customer Statements.
Manual Adjustment routines.

Accounts Payable

• Supports 1099 vendors and reporting.

Autmatic System generated checks and/or manual checks.

• Complete payment information, with full drill down by item, including expense distribution history.

• Cash Requirements forecast reporting.

• Detailed & Summary aged payable report.

Tracks purchase discounts.
In Canada - supports G.S.T.

General Ledger

Multi-Company and/or Multi-Division with Individual company and consolidated reporting.
Flexible Financial Reporting through user defined financial statements and grouping codes.
No forced closings - supports simultaneous posting to prior and future periods.
G/L supports recurring & reversing accrual entries.

Sub-ledger module on any balance sheet account.
In addition our trained apparel industry personnel provide:

Multiple implementation meetings before installation and during the early phases of operations with your staff to insure you get the most our of System 9001.

Support Services

Customer Service Reps(CSR's) assist your staff and insure proper understanding of the features and benefits in System 9001.

Unlimited telephone service and support. We make every attempt to answer every incoming call immediately.